InfiniTime Configuration

Default Schedule Tab

The default schedule within a department record is used to enter a schedule that is used for all employees assigned to the department. It is important to note that this schedule is not required, but may be used for scheduling purposes and is subject to the schedule hierarchy. Schedule entries assigned to employees take precedence over each other depending on their place in the schedule hierarchy as outlined below. The hierarchy is arranged by schedule priority from top to bottom.

• Schedule GANNT Chart
• Employee Default Schedule
• Shifts Assigned to an Employee
• Department Default Schedule
• Policy Default Schedule

For example, the default schedule defined on an employee’s policy would be ignored if a default schedule was configured for the employee in their employee or department record.

Quick Schedule - Opens the Quick Default Schedule Tool which permits InfiniTime Administrators to define a default schedule for all employees assigned to the respective department. Additional details on use of the Quick Default Schedule Tool can be found in the Scheduling Section of this document.

Telephone Punch Options Tab

The Telephone Punch Options Tab of the Department Update Form permits entry of specific phone numbers which are permitted to perform a Department Transfer into the respective department. In this way, the InfiniTime Administrator can control which departments employees are permitted to transfer to. This feature is especially useful for organizations who use Department Pay Premiums. The Telephone Punch Options tab will only be displayed on the Department Update Form if the customer's InfiniTime Software License includes the Telephone Punch Module.

Insert - Opens the Department Valid Telephone Number Update Form which can be used to add individual Valid Telephone Numbers to the Department Update Form. Valid Telephone Numbers should be entered in a 10 digit format including the area code without dashes.

Change - Opens the Department Valid Telephone Number Update Form for the selected Valid Telephone Number. The InfiniTime Administrator may then make changes to the Valid Telephone Number as desired.

Delete - Deletes the selected Valid Telephone Number from the Valid Telephone Number Tab. Keep in mind, employees will be permitted to transfer to the respective department only if the phone number they are calling from is present in the list.

Note: If no Valid Telephone Numbers are defined for a given department, employees may transfer to the department from any telephone number.

Pay Premiums Tab

Premium Pay makes it possible to define Premiums, or bonuses in the form of an increased wage. Department premiums are paid when employees work in a given department which has premiums configured. Premiums can be configured separately for the Regular, Overtime One, Overtime Two, Overtime Three, and Overtime Four hour types. This flexibility makes it possible to meet the needs of a variety of special payment premiums. Refer to the Pay Premium Introduction section of this document for more information on how Pay Premiums are calculated and how to configure them.

Hours Mapping Tab

Hours Mapping permits employee hours worked in a given hours type to be mapped to a different hours type based on specific conditions such as:

• Scheduled Hours worked on a specific Department
• Scheduled Hours worked on a specific Job
• Scheduled Hours worked on a specific Task
• Scheduled Hours worked on a specific Other Activity Type
• Unscheduled Hours worked on a specific Department
• Unscheduled Hours worked on a specific Job
• Unscheduled Hours worked on a specific Task
• Unscheduled Hours worked on a specific Other Activity Type

The Hours Mapping Tab of the Department Update Form defines Hours Mapping settings for the respective department. Hours mapping settings configured for a department will be applied to employee scheduled and unscheduled hours.  Hours Mapping is considered an advanced feature and is only required by approximately 30% of production InfiniTime Installations. Organizations with Labor Unions and specific hours costing or pay premium rules for scheduled vs unscheduled hours often find Hours Mapping to be required. Additional details on configuring and utilizing Hours Mapping can be found in the Hours Mapping Section of this document.

Configuring Jobs - Introduction

Jobs within InfiniTime are used as the second Job Costing Level. Jobs commonly relate to individual Jobs or Invoices under which tasks are performed though they may also be used for other types of information.

To Configure Jobs within InfiniTime for use with Job Costing:

1.) Identify the type of information which will be tracked in InfiniTime Jobs.

2.) It often helps to create a list all current items under the chosen type of information. For example if customers are to be used as the second Job Costing Level list all current customers and any related information. Depending on the information being tracked within InfiniTime the list should contain the following:

Information Type	Job Description Field	Job Cost Center Field	Job Number Field
Internal Departments	Department Name	Alphanumeric Code or other Payroll Identifier	Department Number
Customers / Jobs	Customer or Job Name	Alphanumeric Code or other Payroll Identifier	Customer / Job Number
Tasks	Task Name	Alphanumeric Code or other Payroll Identifier	Task Number

3.) Create one job for each listed item. Ensure the Cost Center and Department Numbers are configured appropriately.

Activity Job Table

The Activity Job Table displays a list of all jobs configured in the software. Jobs are used alongside InfiniTime Departments to further categorize employee hours for job costing purposes. Employees can punch into and out of jobs in order to track hours worked for separate Jobs such as Philly Mae Pizzeria, Jose's Sandwich Shop, etc. Initially, it is important to understand the following concepts regarding InfiniTime Departments and Job Costing:

• Job Costing permits customers to track employee hours under various levels. Job costing is generally utilized in organizations where employee labor costs are of special interest when compared to the cost of finished goods such as manufacturing related organizations or where hours are billable to clients.

Insert

• Clicking the Insert button opens the Activity Job Update Form to create a new Job. Add as many jobs as needed.

Change

• Displays the Activity Job Update Form for the selected job. The InfiniTime Administrator may then make changes as desired.

Delete

• Clicking the Delete button will remove the highlighted job from the list.

Activity Job  Update Form - General Tab

Description - Enter the given name of a Job within the organization.

Cost Center - Some Accounting Packages and Payroll Services require this field in order to import InfiniTime data.  If it is not required, this field may be left blank. Your Inception Technologies Implementation Specialist can help you determine if the Job Cost Center field is required for any specific payroll export. Using the same cost center for multiple jobs will cause employee hours from all jobs with the same Job Cost Center to be lumped together into a single cost center when the hours are exported to payroll.

Job Number - Assign a job number as an additional identifier for jobs.  No two jobs may have the same job number.

Inactive - Selecting this check box will cause the job not to appear as a selection in InfiniTime. Additionally, Inactive Jobs will not be sent to hardware terminals. Employees will no longer be able to transfer into or out of inactive jobs.

Pay Premiums Tab

Premium Pay makes it possible to define Premiums, or bonuses in the form of an increased wage. Job pay  premiums are paid when employees work in a given job which has premiums configured. Premiums can be configured separately for the Regular, Overtime One, Overtime Two, Overtime Three, and Overtime Four hour types. This flexibility makes it possible to meet the needs of a variety of special payment premiums. Refer to the Pay Premium Introduction section of this document for more information on how Pay Premiums are calculated and how to configure them.

Hours Mapping Tab

Hours Mapping permits employee hours worked in a given hours type to be mapped to a different hours type based on specific conditions such as:

• Scheduled Hours worked on a specific Department
• Scheduled Hours worked on a specific Job
• Scheduled Hours worked on a specific Task
• Scheduled Hours worked on a specific Other Activity Type
• Unscheduled Hours worked on a specific Department
• Unscheduled Hours worked on a specific Job
• Unscheduled Hours worked on a specific Task
• Unscheduled Hours worked on a specific Other Activity Type

The Hours Mapping Tab of the Job Update Form defines Hours Mapping settings for the respective job. Hours mapping settings configured for a job will be applied to employee scheduled and unscheduled hours.  Hours Mapping is considered an advanced feature and is only required by approximately 30% of production InfiniTime Installations. Organizations with Labor Unions and specific hours costing or pay premium rules for scheduled vs unscheduled hours often find Hours Mapping to be required. Additional details on configuring and utilizing Hours Mapping can be found in the Hours Mapping Section of this document.

Configuring Tasks - Introduction

Tasks within InfiniTime are used as the third Job Costing Level. It should be noted that Jobs must exist within the InfiniTimeSoftware before Tasks can be configured. Attempting to insert a Task before configuring at least one job will result in a warning. At least one Job must be created before Tasks can be created. Tasks are the lowest Job Costing Level available in the InfiniTime software and are generally used to track various activities performed by employees though they may also be used for other types of information.

To Configure Tasks within InfiniTime for use with Job Costing:

1.) Identify the type of information which will be tracked in InfiniTime Tasks.

2.) It often helps to create a list all current items under the chosen type of information. For example if employees perform ten tasks on a regular basis for any given task then list all current tasks and any related information. Depending on the information being tracked within InfiniTime the list should contain the following:

Information Type	Task Description Field	Task Cost Center Field	Task Number Field
Internal Departments	Department Name	Alphanumeric Code or other Payroll Identifier	Department Number
Customers / Jobs	Customer or Job Name	Alphanumeric Code or other Payroll Identifier	Customer / Job Number
Tasks	Task Name	Alphanumeric Code or other Payroll Identifier	Task Number

3.) Create one task for each listed item. Ensure the Cost Center and Department Numbers are configured appropriately.

Activity Task Table

The Activity Task Table displays a list of all tasks configured in the software. Tasks are used alongside InfiniTime Departments and InfiniTime Jobs to further categorize employee hours for job costing purposes. Employees can punch into and out of activity tasks in order to track hours worked for separate tasks such as Framing, Painting, Sanding etc. Initially, it is important to understand the following concepts regarding InfiniTime Tasks and Job Costing:

• Job Costing permits customers to track employee hours under various levels. Job costing is generally utilized in organizations where employee labor costs are of special interest when compared to the cost of finished goods such as manufacturing related organizations or where hours are billable to clients.

Insert

• Clicking the Insert button opens the Activity Task Update Form to create a new Task. Add as many tasks as needed.

Change

• Displays the Activity Task Update Form for the selected task. The InfiniTime Administrator may then make changes as desired.

Delete

• Clicking the Delete button will remove the highlighted task from the list.

Activity Task  Update Form - General Tab

Description - Enter the given name of a Task within the organization.

Cost Center - Some Accounting Packages and Payroll Services require this field in order to import InfiniTime data.  If it is not required, this field may be left blank. Your Inception Technologies Implementation Specialist can help you determine if the Task Cost Center field is required for any specific payroll export. Using the same cost center for multiple tasks will cause employee hours from all tasks with the same Task Cost Center to be lumped together into a single cost center when the hours are exported to payroll.

Task Number - Assign a task number as an additional identifier for jobs.  No two tasks may have the same job number.

Inactive - Selecting this check box will cause the task not to appear as a selection in InfiniTime. Additionally, Inactive Tasks will not be sent to hardware terminals. Employees will no longer be able to transfer into or out of inactive tasks.

Pay Premiums Tab

Premium Pay makes it possible to define Premiums, or bonuses in the form of an increased wage. Task pay  premiums are paid when employees work in a given task which has premiums configured. Premiums can be configured separately for the Regular, Overtime One, Overtime Two, Overtime Three, and Overtime Four hour types. This flexibility makes it possible to meet the needs of a variety of special payment premiums. Refer to the Pay Premium Introduction section of this document for more information on how Pay Premiums are calculated and how to configure them.

Hours Mapping Tab

Hours Mapping permits employee hours worked in a given hours type to be mapped to a different hours type based on specific conditions such as:

• Scheduled Hours worked on a specific Department
• Scheduled Hours worked on a specific Job
• Scheduled Hours worked on a specific Task
• Scheduled Hours worked on a specific Other Activity Type
• Unscheduled Hours worked on a specific Department
• Unscheduled Hours worked on a specific Job
• Unscheduled Hours worked on a specific Task
• Unscheduled Hours worked on a specific Other Activity Type

The Hours Mapping Tab of the Task Update Form defines Hours Mapping settings for the respective task. Hours mapping settings configured for a task will be applied to employee scheduled and unscheduled hours.  Hours Mapping is considered an advanced feature and is only required by approximately 30% of production InfiniTime Installations. Organizations with Labor Unions and specific hours costing or pay premium rules for scheduled vs unscheduled hours often find Hours Mapping to be required. Additional details on configuring and utilizing Hours Mapping can be found in the Hours Mapping Section of this document.

Employee Job Costing Settings

Employee's can be assigned to a Default Department, Job, and Task. In this way employee activity will be automatically associated with a specific Department, Job, and/or Task when they punch in. Employees can also use the Transfer Button or the Employee and Punch Modules to switch between Departments, Jobs and Tasks throughout the day. The transfer button varies in location and use for each hardware terminal. Please refer to the appropriate manual for your Hardware Device in the Hardware section of this document for additional information.

To Assign a Default Department, Job, or Task to an employee:

1.) Click on the Employee Button on the main toolbar to open the employee table.

2.) Select the employee you wish to configure Job Costing Settings for from the list and click change.

3.) Click on the Settings Tab.

4.) Select the Department, Job, or Task you would like to assign as the employee's default. It should be noted the Job and Task fields will not be displayed until at least one Job or Task is configured within InfiniTime. This simplifies the display of the Settings Tab for companies who do not utilize Job Costing.

Note: Only the Default Department is required.  The Default Job and Default Task fields are not required as some companies may not wish all employees to have their activity associated with a Job or Task by default. In this way Office workers who simply work in a department.

Displaying Job Costing information within the Company and Employee Specific Timecard Tables

Job Costing is disabled by default within the InfiniTime Application. As such Job Costing related fields such as Task and Job must be added to the grid in the Company Timecard Table and Employee Specific Timecard Table. It is only necessary to configure these settings once. The software will save any alterations made to the grid. It should be noted the grid configuration is a global setting which effects all users. Additional information on Grid Configuration can be found in the Customizing InfiniTime section of this document.

To add the Task and Job Fields to the Company Timecard Table:

1.) Click on the Timecard Button in the main toolbar to open the Company Timecard Table

2.) Click on the 'Select Grid Columns' button. ( .gif))

3.) Locate the Task and Job Fields on the 'Available' list and click on to move them to the 'Selected' list.

4.) Use the and buttons to move the Task and Job Fields up and down in the list to alter order columns will be displayed in.

5.) Click Apply to confirm and save your changes.

6.) The Job and Task fields will be displayed in the Timecard Table.

Configuring Wages

It is not uncommon for employee wages to vary based upon the task, job, or department, where employees are working. Wages within InfiniTime can be allocated to a specific Job, Task, Department, or any combination thereof. Additional information on how to use wages with Job Costing can be found in the Job Costing - Wages section of this document.

To Configure Wages for use with Job Costing:

1.) Click on the Employee Button on the main toolbar to open the employee table.

2.) Select the employee you wish to configure Wages for from the list and click change.

3.) Click on the Wages Category.

4.) Click on Insert

5.) Choose a combination of Department, Job, or Task for which the wage will apply.

6.) Click OK to save the record.

Additional details on Job Costing and Wages can be found in the Job Costing and Employee Wages section of this document.

Job Costing - Data Collection

InfiniTime supports multiple sources for Employee Job Costing Activity. When choosing a time source for Employee Job Costing Activity it is important to understand any restrictions and configuration options associated with the solution in order to make the most of InfiniTime's Job Costing System. Each supported source and its Job Costing Properties are listed below.

PC Punch: InfiniTime Employee and Punch Modules

Supported Levels - From 1 to 3 Levels

The InfiniTime Employee and Punch Modules support all three available Job Costing levels: Departments, Jobs, and Tasks.

Benefits

Omnipresence: The InfiniTime Employee and Punch Modules are available from anywhere the InfiniTime Application can be accessed. Employees can clock in and out for different Departments, Jobs, and Tasks from any computer with access to the InfiniTime application using their Login ID and Password. If the InfiniTime Software has been published to the Internet employees can access the software worldwide from any computer with internet access using their login credentials.

Customization: Through use of security roles and configuration the Employee and Punch Modules can be customized to permit or deny employees the ability to choose which Department, Job, or Tasks they are working in. In this way employees can be configured with a default Department and/or Job in such a way that they are only permitted to change the task they are punching into and out of.

Optional: The InfiniTime Employee and Punch Modules can also be made available to employees as an alternate method for punching in even if hardware terminals such as the Thor are available. Some companies may wish to disable the ability to use the InfiniTime Employee and Punch modules for punching in and out if hardware terminals are available. This can be accomplished by configuring security for the Employee Punch Information window and disabling access for the employee security role. Refer to the Security Roles Section of this document for more information.

Black & White Terminals: InfiniTime Athena

Supported Levels - From 1 to 2 Levels

The Athena support two of the three available Job Costing levels: Departments and Jobs.

Benefits

Mobility: Employees can punch in and out without access to a computer using hardware terminals.

Job Costing: Permits employees to choose between available Departments and Jobs assigned to the reader when punching in and out. Employees can also switch between departments and jobs as needed.

Available Departments & Jobs: A maximum of 100 Departments and 100 Jobs can be assigned to these readers. In this way the supervisor can configure multiple departments and jobs within the InfiniTime Application and only provide employees with the ability to punch into or out of a subset of Departments and Jobs. This feature is most suited for manufacturing or construction environments where specific jobs are performed in the area where the clock is located.

Color Terminals: InfiniTime Thor

Supported Levels - From 1 to 3 Levels

The Thor supports all three available Job Costing levels: Departments, Jobs, and Tasks.

Benefits

Mobility: Employees can punch in and out without access to a computer using hardware terminals.

Job Costing: Permits employees to choose between available Department, Jobs and Tasks assigned to the reader when punching in and out. Employees can also switch between departments, jobs and tasks as needed.

Available Departments, Jobs, and Tasks: A maximum of 100 Departments, 100 Jobs, and 100 tasks can be assigned to these readers simultaneously. In this way the supervisor can configure multiple departments, jobs, and tasks within the InfiniTime Application and only provide employees with the ability to punch into or out of a subset of Departments, Jobs, and Tasks. This feature is most suited for manufacturing or construction environments where specific jobs and tasks are performed in the area where the clock is located.

Intelligent Transfer: If only a single Department, Job, or Task is assigned to the clock using the Available Departments, Jobs, or Tasks features the Thor will not ask for the employee to enter that item when using the Transfer Button. In this way employees will only be prompted to choose the Task they wish to work under when using the Transfer Button if a single Department and Job are assigned to the reader. This concept can be applied to Departments, Jobs, or Tasks - whereby employees will only have to choose one item be it Department, Job, or Task when using the Transfer Button.

Alternative Transfer

• If only a single Department, Job, and Task is assigned to the clock using the Available Departments, Jobs, and Tasks features the Thor will not prompt the employee to enter their Department, Job, or Task when using the Transfer Button. The Thor will simply use the single department, job, and task that have been assigned to the clock. In this way two scenarios can easily be configured for the clock using the Default Department, Job, and Task Settings and the Transfer Button. When employees punch in their activity will automatically be associated with their default Department, Job, and Task. When using the transfer button their activity will be associated with the Department, Job, and Task assigned to the Thor through the Available Departments, Jobs, and Tasks feature.

External Wand: An external reader can be attached to the Thor which reads barcode badges for the purpose of Job Costing. InfiniTime can be configured to parse the number encoded on the badge to find Department, Job, and Task information. In this way employees can quickly swipe a badge to transfer between Departments, Jobs, or Tasks.

Transfer By Item Number: Both the Thor and Scout Terminals support Department, Job, and Task switching through use of item numbers. Each item has a unique numeric identifier which is sent to the clock. Employees can enter this unique identifier in order to select the Department, Job, or Task when punching in. Unique Identifiers for each Job Costing level are displayed below. Refer to the [Job Costing Introduction: Job Transfer](../../Job_Costing_Introduction.md#Labor Transfer) section of this document for more information.

Biometric Terminals: Scout 2000, 3000, and 4000 Terminals

Supported Levels - From 1 to 3 Levels

The Scout Terminals support all three available Job Costing levels: Departments, Jobs, and Tasks.

Benefits

Mobility: Employees can punch in and out without access to a computer using hardware terminals.

Job Costing: Permits employees to choose between available Department, Jobs and Tasks assigned to the reader when punching in and out. Employees can also switch between departments, jobs and tasks as needed.

Available Departments, Jobs, and Tasks: A maximum of 100 Departments, 100 Jobs, and 100 tasks can be assigned to these readers simultaneously. In this way the supervisor can configure multiple departments, jobs, and tasks within the InfiniTime Application and only provide employees with the ability to punch into or out of a subset of Departments, Jobs, and Tasks. This feature is most suited for manufacturing or construction environments where specific jobs and tasks are performed in the area where the clock is located.

Transfer By Item Number: Both the Thor and Scout Terminals support Department, Job, and Task switching through use of item numbers. Each item has a unique numeric identifier which is sent to the clock. Employees can enter this unique identifier in order to select the Department, Job, or Task when punching in. Unique Identifiers for each Job Costing level are displayed below. Refer to the [Job Costing Introduction: Job Transfer](../../Job_Costing_Introduction.md#Labor Transfer) section of this document for more information.

Item	Unique Identifier
Departments	Department Number
Jobs	Job Number
Tasks	Task Number

Note: The hardware terminals and software modules listed above are the only supported methods for tracking multi-level Job Costing information. A table listing supported Job Costing Levels for all InfiniTime Readers is provided below for quick reference.

Clock Model	Supported Job Costing Levels	Supported Information Types
Apollo SY715	1	Department
Athena	2	Department, Job
Atlas SY777	1	Department
Omega SY755	1	Department
Orion SY760	1	Department
Odyssey SY780	1	Department
Thor	3	Department, Job, Task

Job Costing - Wages

It is not uncommon for employee wages to vary based upon the task, job, or department, where employees are working. Wages within InfiniTime can be allocated to a specific Job, Task, Department, or any combination thereof. This makes it possible to calculate gross totals based upon which Department, Job, or Task employees are working in. When using wages with Job Costing it is important to understand how InfiniTime identifies which wage to use for an employee. InfiniTime searches wage records for an employee attempting to match items between the wage record and where the employee is actively working according to the wage hierarchy below. Employees will be paid using the wage corresponding to the first match.

Wage Hierarchy

1.) Department, Job, and Task

2.) Department, Job

3.) Department, Task

4.) Job, Task

5.) Department

6.) Job

7.) Task

For example if an employee worked in the West Coast Marina Department, Job Number 117852, and the Painting Task InfiniTime would first search for a wage record matching all three items - West Coast Marina, 117852, and Painting. If a record was not found for this combination the software would search for a wage record matching Department and Job which in this example is West Coast Marina and 117852. If a wage record was not found for this combination the software would continue down the wage hierarchy searching for a matching wage record. If no match is found the employee's default wage is used.

Wage Configuration

Configuring a Wage for a specific combination of three items

A wage associated with a specific combination of Department, Job, and Task will take precedence over all other wages. For example if wages are configured as shown below the employee will receive the wage associated with the exact Department, Job, and Task combination worked by the employee rather than the wage associated with the Task the employee is working in. Referring to the Wage Hierarchy this occurs because InfiniTime will match a wage associated with Department, Job, and Task before a wage associated with just the Task. Additional examples are below. The highlighted wage record is the wage the employee will be paid.

Example 1

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
West Coast Marina	117852	Painting

Example 2

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
West Coast Marina	117852	Painting

The above examples illustrate how employees will receive the wage associated with the particular Department, Job, and Task they are working on even if another wage is defined for each individual item or a combination thereof.

Configuring a Wage for a specific combination of two items

A wage associated with a specific combination of two items should be used if employees receive a specific wage when working under two items such as a specific Department and Task or a specific Job and Task. For example if an employee receives  $8 when working in the West Coast Marina Department and performing the Painting Task regardless of what Job they are working on a wage should be created and associated with the West Coast Marina Department and Painting Task as shown below.  It is important to keep the Wage Hierarchy in mind when associating a wage with a combination of two items. In example 2 the employee would be paid $8 per hour rather than $10 because a wage matching the exact working Department, Job, and Task is present. This will be matched before the combination of Department and Task.

Example 1

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
West Coast Marina	117852	Painting

Example 2

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
West Coast Marina	117876	Painting

The above examples illustrate how the employee will receive the wage associated with their particular Task and Department regardless of what job they are working on unless a wage record exists that matches the Department, Job, and Task worked by the employee.

Configuring a Wage for a specific item

Wages should be configured for a specific item such as a Department, Job, or Task when employees have a set wage for the item. For example, if an employee was paid $10 per hour when painting regardless of what job or department he was painting under a wage should be created and associated with the Painting task only as shown below. In this way it would not matter what department or job the employee was working under as long as he was performing the painting task he would receive $10 per hour. It is important to keep the Wage Hierarchy in mind when associating a wage with a single item. In example 2 the employee would be paid $8 per hour rather than $10 because a wage matching the exact working Department, Job, and Task is present.

Example 1

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
Ahbor Harbor	117852	Painting

In the example above even though there is a wage record for each item where the employee is working the Department record takes precedence as it is matched first due to the Wage Hierarchy.

Example 2

Working Department (Customer)	Working Job (Job Number)	Working Task (Task)
West Coast Marina	117876	Painting

The above examples illustrate how the employee will receive the wage associated with a single item unless a different record is matched due to the Wage Hierarchy as in Example 2.

Other Activity Types

Other Activity Types permit InfiniTime administrators to define 'non-working' hours and earning types for items such as Paid Leave, Unpaid Leave, Tips, Commissions, and Bonuses. InfiniTime provides support for an unlimited number of Other Activity Types. Other Activity entries can be entered in hours, currency, or units depending on the requirements and capabilities of your payroll application. The Other Activity Table, as shown below, is used to Insert, Modify, and Delete Other Activity Types within InfiniTime. As part of the initial configuration of InfiniTime, one Other Activity Type should be created for each 'non-working' Hours / Earning Type tracked by your organization. Examples of typical Other Activity Types are provided in the Other Activity usage section below.

Accessing the Other Activity Types Table

• Click on Lookups
• Click on Calculation Setup

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• Click on Other Activity Types

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Insert – Inserts a new record into the Other Activity Type Table. Opens the Other Activity Update Form.

Change – Opens the Other Activity Type Update form and permits editing of the selected record.

Delete – Removes the highlighted record from the Other Activity Table.

Other Activity Update Form

The Other Activity Update Form includes all options and settings related to Other Activity Types. Each option is outlined below.

Description – Type the name of the Other Activity Type.

Type – Specify whether the Other Activity Type will track a dollar amount or hour amount.

Code Number – The Code Number is a unique identifier within the InfiniTime Database. Each other activity type must have a unique code number in order to set them apart. This code number is used on many hardware terminals to input other activity directly at the clock without accessing the software. All hardware terminals offered by Inception Technologies support this feature except for the Plus Scanner.

Payroll Mapping Number – Enter a mapping number. The payroll mapping number can be the same for multiple other activity types. This number specifies a column in a payroll export file where hours or amounts for the other activity type will be totaled. If more than one other activity type has the same payroll mapping number their values will be added together and totaled in the same column. Mapped Payroll Interfaces provide the customer with the ability to add additional other activity types and move their position within the payroll export on the fly.

The Compupay – Mapped Interface Format is one such payroll interface. An outline of the Compupay - Mapped interface format is provided below. The outline shows a row of headers which represent information that would be exported when performing a payroll export. The resulting export file can then be imported directly into the Compupay application. It is important to understand how Other Activity Types are automatically exported to the appropriate column according to their Payroll Mapping Number. Other Activity Types with Payroll Mapping Number 1 will be totaled in the column labeled Mapped Amount 1. Other Activity Types with Payroll Mapping Number 2 will be totaled in the column labeled Mapped Amount 2.

Employee ID	Activity Dept Number	Regular Hours	Overtime Hours	Mapped Amnt. 1	Mapped Amnt. 2	Mapped Amnt. 3

Payroll Mapping Codes

Payroll Mapping Codes are agreed upon by each company and the firm responsible for their payroll. With this in mind it is not surprising that Payroll Mapping Codes often vary from company to company. These codes are generally known to payroll personnel or the company responsible for your payroll. Additional details on the use of Payroll Codes and Payroll Mapping Codes can be found in the following sections of this document:

Payroll Export User Interface Overview - Payroll Codes Tab

Payroll Export - Payroll Interface Features & Related Configuration

Payroll Interface Layout Report

Regular Hours Payroll Mapping Code - Enter a Payroll Mapping Code to be used for Regular Hours and / or Other Hours on the respective Other Activity Type. Much like the Payroll Mapping Number, the Regular Hours Payroll Mapping Code can be the same for multiple other activity types, however it is generally used as a unique code to identify an Hours / Earnings Type.

OT1 Payroll Mapping Code - Enter a Payroll Mapping Code to be used for OT1 Hours on the respective Other Activity Type. This field is disabled unless 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' is checked for the respective other activity type. Much like the Payroll Mapping Number, the OT1 Payroll Mapping Code can be the same for multiple other activity types, however it is generally used as a unique code to identify an Hours / Earnings Type.

OT2 Payroll Mapping Code -  Enter a Payroll Mapping Code to be used for OT2 Hours on the respective Other Activity Type. This field is disabled unless 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' is checked for the respective other activity type. Much like the Payroll Mapping Number, the OT2 Payroll Mapping Code can be the same for multiple other activity types, however it is generally used as a unique code to identify an Hours / Earnings Type.

OT3 Payroll Mapping Code -  Enter a Payroll Mapping Code to be used for OT3 Hours on the respective Other Activity Type. This field is disabled unless 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' is checked for the respective other activity type. Much like the Payroll Mapping Number, the OT3 Payroll Mapping Code can be the same for multiple other activity types, however it is generally used as a unique code to identify an Hours / Earnings Type.

OT4 Payroll Mapping Code -  Enter a Payroll Mapping Code to be used for OT4 Hours on the respective Other Activity Type. This field is disabled unless 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' is checked for the respective other activity type. Much like the Payroll Mapping Number, the OT4 Payroll Mapping Code can be the same for multiple other activity types, however it is generally used as a unique code to identify an Hours / Earnings Type.

Common Payroll Code Examples:

Other Activity Type	Example Payroll Mapping Codes
Holiday Hours	HOL, HOLIDAY
Vacation Hours	VAC, VACATION
Sick Time Hours	SICK, SIC, SIK
Personal Time Hours	PER, PERS, PERSONAL

Attendance Review Report Character - Enter a single character to be displayed on the Attendance Review Report for dates with Hours and / or Other Amounts for the respective Other Activity Type. Refer to the Attendance Review Report section of the Report Library for additional details.

Count As Regular Hours - When this option is checked hours entered under this other activity type will count as regular hours and will be counted toward both daily, weekly, Day Of Week, and Unscheduled Overtime as configured within an employee's assigned policy. InfiniTime Administrators may choose to specifically exclude the respective Other Activity Type from certain types of Overtime by checking additional options as outlined below.

Only Count as Regular Hours if Scheduled - When this option is checked, hours entered under the respective Other Activity Type will only be counted as regular hours // totaled toward Daily, Weekly, Day Of Week, and Unscheduled Overtime on dates which an employee is scheduled. If the respective Other Activity Type should be inserted on a date where the employee is not scheduled, the hours will simply be paid as Other Hours under the Regular Hours Payroll Mapping Code. This concept is illustrated below. Notice how Other Hours for the Shift Change Other Activity Type are totaled in the regular column only on 7/30/13 where the employee was scheduled to work.

Count As Day Worked – When this check box is checked, the date on which the respective Other Activity Type is inserted will be counted as a Worked Day. This option is used for two purposes:

• First, if an Other Activity Type with 'Count as Day Worked' checked is inserted on a date with an Absent Exception then the Absent Exception will be removed.
• Second, if an Other Activity Type with 'Count as Day Worked' checked is inserted on a date immediately prior to or immediately after a Holiday Date the 'Employee Must Work Day Before' / 'Employee Must Work Day After' Holiday Requirements will be met and InfiniTime will insert the Holiday Record according to the Holiday Date Settings.

Count As Hours Worked for Accrual Calculations - When this option is checked, Other Activity Hours for the Other Activity Type will be counted toward the Accrue X Hours for Y Hour(s) Accrual Calculation. This makes it possible for employees to earn accrual hours based on Worked Hours (Regular, Overtime 1, Overtime 2, Overtime 3, Overtime 4) and Other Activity Types such as Vacation, Personal Time, Jury Duty, etc.

Allow Start Time Entry - When this option is checked, InfiniTime will prompt the user to enter the Start Time when inserting Other Hours for the respective Other Activity Type. In this way, the Other Activity Hours can be properly mapped according to Unscheduled Hours Mapping rules and Shift Differential Rules configured on an employee's policy. Allow Start Time Entry must be checked in order to check 'Apply Shift Differential' for a given Other Activity Type. Allow Start Time Entry is only available for Other Activity Types set to 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled'.

Use Scheduled Hours - If this option is checked, InfiniTime will automatically set the Other Hours to match the duration of the employee's schedule on the respective date. When 'Use Scheduled Hours' is enabled, users may not directly enter or edit the Other Hours for a given date for the respective Activity Type. Additionally, the respective activity type cannot be inserted for an employee with no scheduled hours on a given date.

Permit Entry Only If Scheduled - If this option is checked, InfiniTime will only permit the respective Other Activity Type to be inserted on days where an employee has a Schedule. If an Other Activity Type with this option is entered via Other Activity Entry from a Hardware Terminal on a date where an employee does not have a schedule the Other Activity Entry will be ignored by the InfiniTime Software during the polling process and the Other Activity Hours will not be posted to the employee's timecard. The warnings below are displayed if a user should attempt to insert an Other Activity Type with 'Permit Entry Only if Scheduled' Checked on a date where an employee is not scheduled.

Apply Shift Differential - If this option is checked, Other Hours for the respective Other Activity Type will be counted toward Shift Differential Hours in accordance with the Shift Differential Pay Method and Shifts assigned to the employee's policy. 'Apply Shift Differential' is only available if 'Allow Start Time Entry' and 'Count as Regular Hours' or Only Count as Regular Hours if Scheduled' are checked. The example below shows Other Hours for the Other Activity Type Shift Change applied toward the Day Shift Differential from 8:00 AM to 5:00 PM.

Exclude From Day Of Week Overtime - If this option is checked, Hours for the respective Other Activity Type will not count toward Day of Week Overtime. 'Exclude from Day of Week Overtime' is only available for Other Activity Types with 'Count as Regular Hours' or Only Count as Regular Hours if Scheduled' checked. For example, if an employee were to have Vacation Time, which is set to Count as Regular Hours, on a Sunday where they would usually get Day of Week Overtime for worked hours and 'Exclude From Day Of Week Overtime' is checked, the employee would simply be paid their regular base rate for Vacation Time Hours on Sundays instead of the Day Of Week Overtime Rate.

Example: Company XYZ Excludes Vacation Time from Day of Week Overtime. Employees who are normally scheduled to work on Sunday must use their vacation time to take a day off. Vacation Time Hours are counted toward Weekly Overtime Hours and as such the Vacation Time Other Activity Type is set to count as regular hours. However, XYZ Company only pays Sunday Day Of Week Overtime on worked hours. Benefits such as Vacation Time are paid at base rate. The screenshots below show how Exclude from Day Of Week Overtime can be used to properly exclude Vacation Time from Day of Week Overtime.

Related Settings:

OT1 = Daily > 8 Hours

Sunday Day of Week Regular Hours -> OT2

Sunday Day of Week OT1 Hours -> OT2

Exclude From Day Of Week Overtime Unchecked:

With 'Exclude From Day of Week Overtime' unchecked, hours for an other activity type set to Count as Regular Hours are subject to Day of Week Overtime Rules. Notice how all hours are posted to Overtime 2 in accordance with Sunday Day of Week Overtime settings. The Configuration for the Shift Change Other Activity Type in this scenario is shown below.

Exclude From Day of Week Overtime Checked:

With 'Exclude From Day of Week Overtime' unchecked, hours for an other activity type set to Count as Regular Hours are excluded from Day of Week Overtime Rules. Notice how all hours for the Shift Change Other Activity Type are paid as Regular Hours even though they fall on a Sunday. The Configuration for the Shift Change Other Activity Type in this scenario is shown below.

Exclude From Unscheduled Overtime - If this option is checked, Hours for the respective Other Activity Type will not count toward Unscheduled Overtime. 'Exclude from Unscheduled Overtime' is only available for Other Activity Types with 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' checked. For organizations who track Unscheduled Hours via Unscheduled Hours Mapping settings on the Schedule Settings / Rules Section of the Policy it is common for most Other Activity Types, especially Other Activity Types for Paid Time Off such as Vacation Time or Holiday Pay, to be excluded from Unscheduled Overtime.

Example: Company XYZ Excludes Holiday Pay from Unscheduled Overtime. If a Company Observed Holiday Date falls on a day the employee is not scheduled to work, XYZ Company pays the employee their base rate for the day. Employees not scheduled to work on a Holiday Date do not receive Unscheduled Overtime.

Related Settings:

OT1 = Daily > 8 Hours

Unscheduled Regular Hours -> OT2

Unscheduled OT1 Hours -> OT2

Exclude From Unscheduled Overtime Unchecked:

With 'Exclude From Unscheduled Overtime' unchecked, hours for an other activity type set to Count as Regular Hours are subject to Unscheduled Hours Mapping. Notice how all hours are posted to Overtime 2 in accordance with Unscheduled Hours Mapping settings. The Configuration for the Shift Change Other Activity Type in this scenario is shown below.

Exclude From Unscheduled Overtime Checked:

With 'Exclude From Unscheduled Overtime' checked, hours for an other activity type set to Count as Regular Hours are excluded from Unscheduled Hours Mapping. Notice how all hours for Shift Change are paid as regular hours even though the employee does not have a schedule on 7/28/2013. The Configuration for the Shift Change Other Activity Type in this scenario is shown below.

Exclude From Daily Overtime -  If this option is checked, Hours for the respective Other Activity Type will not count toward Daily Overtime. 'Exclude from Daily Overtime' is only available for Other Activity Types with 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' checked.

Example: Company XYZ counts Jury Duty Hours toward Weekly Overtime but excludes Jury Duty Hours from Daily Overtime. If an employee is out of the office for Jury Duty, and they report to work on the same day for a different shift, the employee will not be eligible for Overtime Unless they work more than 8 hours on the respective date or if they have worked in excess of 40 Hours for the work week.

Related Settings:

OT1 = Daily > 8 Hours, Weekly > 40 Hours

Deduct Daily OT From Weekly OT = Checked

Exclude From Daily Overtime Unchecked:

With 'Exclude From Unscheduled Overtime' unchecked, hours for an other activity type set to Count as Regular Hours are subject to Daily Overtime Rules. Notice how worked hours from 4:00 PM to 8:00 PM on 7/29/13 are counted toward OT1. The Configuration for the Jury Duty Other Activity Type in this scenario is shown below.

Exclude From Unscheduled Overtime Checked:

With 'Exclude From Unscheduled Overtime' checked, hours for an other activity type set to Count as Regular Hours are excluded from Daily Overtime Rules. Notice how worked hours on 7/29/13 from 4:00 PM to 8:00 PM resulting in a total of 12 Regular Hours on 7/29/2013. The employee then does not qualify for Overtime Hours until they work beyond the 40 Hours in the Work Week on 8/2/13. The Configuration for the Shift Change Other Activity Type in this scenario is shown below.

Exclude From Payroll Export – Placing a check in this box will allow the other activity to be excluded from the payroll export. This option should be checked for any Other Activity Types which are intended for use within the Time and Attendance System for tracking purposes only. Other Activity Records on Employee Timecards for Other Activity Types with this option checked will not be exported by the Payroll Export, though they will be displayed on reports within InfiniTime.

Inactive – Placing a check in this box will make the respective Other Activity Type Inactive. The respective Other Activity Type will no longer be available for selection when inserting an Other Activity via Quick Punch, Time Off Requests, or from Hardware Terminals such as the Thor.

Hours Mapping Tab

The Hours Mapping Tab of the Other Activity Update Form is only displayed if 'Count as Regular Hours' or 'Only Count as Regular Hours if Scheduled' are checked for an Other Activity Type. Hours Mapping permits employee hours worked in a given hours type to be mapped to a different hours type based on specific conditions such as:

• Scheduled Hours worked on a specific Department
• Scheduled Hours worked on a specific Job
• Scheduled Hours worked on a specific Task
• Scheduled Hours worked on a specific Other Activity Type
• Unscheduled Hours worked on a specific Department
• Unscheduled Hours worked on a specific Job
• Unscheduled Hours worked on a specific Task
• Unscheduled Hours worked on a specific Other Activity Type

The Hours Mapping Tab of the Other Activity Update Form defines Hours Mapping settings for the respective Other Activity Type. Hours mapping settings configured for an Other Activity Type will be applied to scheduled and unscheduled hours for the respective Other Activity Type. Hours Mapping is considered an advanced feature and is only required by approximately 30% of production InfiniTime Installations. Organizations with Labor Unions and specific hours costing or pay premium rules for scheduled vs unscheduled hours often find Hours Mapping to be required. Additional details on configuring and utilizing Hours Mapping can be found in the Hours Mapping Section of this document.

Other Activity Types - Usage

Other Activity Types are a highly versatile part of the InfiniTime Time and Attendance application. Other Activity Types can be configured to meet time and attendance and Human Resources policies for companies ranging in size with tens of employees and basic Time and Attendance Requirements to companies with thousands of employees and complex Union Based Labor Contracts. To meet the diverse needs of both small business and enterprise customers, InfiniTime offers several methods for entering Other Hours and / or Dollar Amounts for specific Other Activity Types. Additionally, Other Activity Types can be configured to track a variety of Hours and Earnings Types for specific usage purposes.

Method Of Entry

Other Activity Types are used within InfiniTime to track Hours and Earnings Types which such as Paid Leave, Unpaid Leave, Commissions, Bonuses, and Tips. With this in mind, inserting hours and / or Dollars for specific Other Activity Types as appropriate to show the benefits used and / or earned by an employee is an integral part of the recurring Employee Timecard Review and Editing process. Other Hours and Other Amount entries can be inserted in multiple ways as outlined in the table below.

Method of Entry	Overview
Manually via Quick Punch	Other Activity Hours and / or Dollar Amounts can be entered manually using the Quick Punch Feature from the Company Timecard or Employee Timecard. This method is commonly used to insert hours for Other Activity Types whose occurrence cannot be anticipated such as Sick Time or Personal Time.
Manually via Approval of a Time Off Request	Other Activity Hours are inserted by InfiniTime upon approval of a Time Off Request sent by an employee. This feature is regularly used by organizations who do one or more of the following: _ Schedule Vacation Time in advance _ Use Find Available for Scheduling Purposes _ Use Schedule Skeletons for Scheduling Purposes _ Use GANNT Chart Scheduling
Manually via Function Keys at a Hardware Terminal (IE: Thor)	Other Activity Hours and / or Dollar Amounts can be entered manually via Function Keys at Hardware Terminals configured to communicate with the InfiniTime Software. This provides a convenient interface for entering Other Activity Hours immediately while at the Job Site and / or Work Area without accessing the InfiniTime Manager Module.
Manually via Telephone Punch Menu Prompts using Telephone Punch	Other Activity Hours and / or Dollar Amounts can be entered manually via Telephone Punch Menu Prompts by calling into the Telephone Punch Menu and selecting the appropriate menu options. This provides a convenient interface for entering Other Activity Hours and / or Dollars immediately while in the field without accessing the InfiniTime Manager Module. InfiniTime Telephone Punch is ideal for organizations with a high transaction volume. (IE: Thousands of Employees Punching multiple times per day over a wide geographic area).
Automatically via Holiday Dates for a Non-Working Holiday	InfiniTime Holiday Types permit specific Dates to be defined as Holidays. InfiniTime can then automatically insert Other Activity Hours, such as 'Holiday Time', for employees eligible for Paid Holidays.
Automatically via Holiday Dates for a Working Holiday	InfiniTime Holiday Types permit specific Dates to be defined as Holidays. For organizations with employees who receive different pay rates for working on a Holiday Date, InfiniTime can be configured to automatically separate and track hours paid at different rates for eligible employees through use of one or more of the following features as appropriate based on your organization's rules: _ Working vs Non Working Holiday Benefits _ Other Activity Options: Count As Regular Hours _ Other Activity Options: Only Count as Regular Hours if Scheduled _ Holiday Hours Mapping _ Unscheduled Hours Mapping _ Other Activity Hours Mapping
Automatically via Stand By Time	Stand by time is intended for use with on call employees. When Stand By Time is configured on a given policy, Other Hours are automatically inserted for a specific Other Activity Type for each Day Of Week configured for Stand By Time for all employees assigned to the policy.

Usage Purposes

InfiniTime permits entry of both positive and negative values for Other Activity Types making it possible to enter adjustments to specific Hours and Earning Types. Specific purposes for Other Activity Types and common uses for each are listed below.

Usage Purpose	Example(s)
Add Other Hours to be Paid to Employees	Add Jury Duty Hours
Adjust Other Hours to be Paid to Employees	Negate System Holiday Record
Add Other Amounts to be Paid to Employees	Add additional pretax earnings such as Sales Commission to an employee's timecard
Adjust Other Amounts to be Paid to Employees	Subtract additional pretax earnings such as Sales Commissions from an employee's timecard
Add Taxable Earnings	Add Tips to an Employee's Timecard
Adjust Taxable Earnings	Subtract Tips from an Employee's Timecard
Add to Units Tracked	Add Piece Counts to an Employee's Timecard
Adjust Units Tracked	Subtract Piece Counts from an Employee's Timecard
Deduct Used Benefits from an Accrual Type	Deduct Other Hours inserted for One or More Other Activity Types from an employee's Available Accrued Balance for an Accrual Type

Usage Purpose Examples

Other Hours

Other Hours are inserted for Other Activity Types to track hours for various categories of Paid and Unpaid Leave. Several examples of common types of Paid and Unpaid Leave tracked by InfiniTime Customers are provided below.

Vacation Time	Sick Time	Personal Time
Jury Duty	Bereavement	Marriage
Maternity Leave	Paternity Leave	Family Leave

Adding Other Hours to be paid to an employee with a Positive Entry

1. Ensure an Other Activity Type exists for each type of Other Hours tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules.For Other Hours, the Other Activity Type must be set to the Hours Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert Other Hours for.

5. Set the Date Range to include the date(s) you wish to insert Other Hours For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Specify the previously created Other Activity Type for which you wish to insert Other Hours by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired number of Other Activity Hours. Be sure to enter a positive value without a minus (-) sign. InfiniTime permits values of -24.00 Hours to 24.00 Hours to be inserted for Other Activity Types of the Hours Type.

10. Click OK. The example below shows 8.00 Jury Duty Hours to be paid to an employee.

Adjusting Other Hours with a Negative Entry using the Same Other Activity Type

1. Ensure an Other Activity Type exists for each type of Other Hours tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Other Hours, the Other Activity Type must be set to the Hours Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to Adjust Other Hours for.

5. Set the Date Range to include the date(s) you wish to Adjust Other Hours For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to adjust Other Hours by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired number of Other Activity Hours. Enter a negative value with a minus (-) sign.

10. Click OK. The example below shows a Negative Other Activity Entry used to offset an overpayment of an Other Activity Type from a prior period. The negative value on 8/5/13 will be transferred to payroll and deducted from the employee's final gross pay.

Adjusting Other Hours with a Negative Entry using a Different Other Activity Type

1. This method for adjusting Other Hours is specifically required to adjust a System Holiday Record created by InfiniTime for a Holiday Date, though it may also be used to adjust hours in other scenarios if desired. By creating a separate Other Activity Type for Adjustment Purposes Administrators can run reports with the Deduct Other Activity Type tagged to see only Adjustment Entries.

2. Create a second Other Activity Type with the same options, Payroll Mapping Number, and Payroll Mapping Codes as the original Other Activity Type you wish to adjust. For clarity, the Description of the new other Activity Type should be unique and should include 'Adjust' or 'Deduct' to clearly show the Other Activity Type is intended for adjustment purposes.

3. Open the Company Timecard Table

4. Search for the employee you wish to Adjust Other Hours for.

5. Set the Date Range to include the date(s) you wish to Adjust Other Hours For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired number of Other Activity Hours. Enter a negative value with a minus (-) sign.

10. Click OK. The example below shows a Negative Other Activity Entry used to negate a system holiday record.

Other Amounts

Other Amounts are inserted for Other Activity Types to track payable currency amounts for various categories of earnings. Several examples of common types of earnings tracked by InfiniTime Customers are provided below.

Sales Commissions	Misc. Earnings
Expense Reimbursements

Adding Other Amounts

1. Ensure an Other Activity Type exists for each Other Amount // Earnings Type tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Other Amounts, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert an Other Amount for.

5. Set the Date Range to include the date(s) you wish to insert an Other Amount For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert an Other Amount by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired Other Amount Value to be paid to employees. This value may be entered in any currency, with up to two decimal places. For clarity, It is recommended that the same currency be used for all Other Amount entries within InfiniTime. Be sure to enter a positive value without a minus (-) sign.

10. Click OK. The example below shows a currency amount of 257.89 in Sales Commissions paid to an employee. Any currency can be used with InfiniTime Other Amounts, though it is recommended that all Other Amounts be tracked in the same currency. InfiniTime does not perform any currency conversions - Other Amount values are exported to payroll and displayed on reports within InfiniTime exactly as they are entered.

Adjusting Other Amounts

1. Ensure an Other Activity Type exists for each type of Other Hours tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Other Amounts, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert Other Hours for.

5. Set the Date Range to include the date(s) you wish to insert Other Hours For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert an Other Amount by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired number of Other Activity Hours. Be sure to enter a positive value without a minus (-) sign. InfiniTime supports Other Amount entries of -99999.99 to 99999.99

10. Click OK. The example below shows a Negative Other Activity Entry used to offset an overpayment of an Other Amount from a prior period. The negative value on 8/5/13 will be transferred to payroll and deducted from the employee's final gross pay.

Taxable Earnings

Taxable Earnings, or amounts received by employees but not paid directly by the employer such as Tips or Employee Meals, can be tracked using Other Activity Types of the Amount Type. Once entered, Taxable Earnings can be transferred to payroll for tracking purposes.

Tips	Meals

Adding Taxable Earnings

1. Ensure an Other Activity Type exists for each Taxable Earning tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Taxable Earnings, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert a Taxable Earning for.

5. Set the Date Range to include the date(s) you wish to insert a Taxable Earning For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert Taxable Earnings by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired Taxable Earning amount received by the employee in the Other Amount Field. This value may be entered in any currency, with up to two decimal places. For clarity, it is recommended that the same currency be used for all Other Amount entries within InfiniTime. Be sure to enter a positive value without a minus (-) sign.

10. Click OK. The example below shows a currency amount of 257.89 in Tips received by an employee. Any currency can be used with InfiniTime Taxable Earnings, though it is recommended that all Other Amounts be tracked in the same currency. InfiniTime does not perform any currency conversions - Taxable Earning values are exported to payroll and displayed on reports within InfiniTime exactly as they are entered.

Adjusting Taxable Earnings

1. Ensure an Other Activity Type exists for each type of Other Hours tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Other Amounts, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert Other Hours for.

5. Set the Date Range to include the date(s) you wish to insert Other Hours For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert Other Hours by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the desired number of Other Activity Hours. Be sure to enter a positive value without a minus (-) sign. InfiniTime supports Other Amount entries of -99999.99 to 99999.99

10. Click OK. The example below shows a Negative Other Activity Entry used to offset an overpayment of a Taxable Earning from a prior pay period. The negative value on 8/5/13 will be transferred to payroll and deducted from the employee's final gross pay.

Units Tracked

Units, or the number of times a significant task or action is completed such as Piece Count, can be tracked using Other Activity Types of the Amount Type. When inserting the Other Activity Entry, simply enter a whole number value to show the number of times the respective task or action was completed for a given date. In this way, the total number of times the task or action was completed will be transferred to payroll where the Total Piece Count can be used to calculate a Piece rate, or a per unit premium can be paid to the employee at a set currency amount per unit.

Piece Count	Per Unit Premiums Paid at a Flat Dollar Amount for each Unit (IE: A Per Client Premium for Diving Instructors Leading a Night Dive)

Adding Units Tracked

1. Ensure an Other Activity Type exists for each Per Unit Premium or Piece Count Type tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Per Unit Premiums and Piece Counts, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert a Taxable Earning for.

5. Set the Date Range to include the date(s) you wish to insert a Per Unit Entry For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert a Per Unit Entry by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the number of times the respective action or task was completed for the date(s) specified in the Other Amount Field. Be sure to enter a positive value without a minus (-) sign. Whole numbers are recommended for use with Per Unit Entries.

10. Click OK. The example below shows a Per Unit Entry of 8 Night Diving Passengers led on a Night Dive by a Diving Instructor. In this instance, the customer's payroll application is configured to pay employees an additional premium of $8.38 per night dive passenger.

Adjusting Units Tracked

1. Ensure an Other Activity Type exists for each Per Unit Premium or Piece Count Type tracked by your organization.

2. Other Activity Options, as outlined above, must be configured for each Other Activity Type as appropriate based on your organization's Time and Attendance & HR Rules. For Per Unit Premiums and Piece Counts, the Other Activity Type must be set to the Amount Type as shown below.

3. Open the Company Timecard Table

4. Search for the employee you wish to insert a Taxable Earning for.

5. Set the Date Range to include the date(s) you wish to insert a Per Unit Entry For.

6. Click on Quick Punch.

7. Set the Type to Other Activity.

8. Select the previously created Other Activity Type for which you wish to insert a Per Unit Entry by typing the first several characters of the Other Activity Type's description or use the Lookup Button.

9. Enter the number of times the respective action or task was completed for the date(s) specified in the Other Amount Field. Be sure to enter a positive value without a minus (-) sign. Whole numbers are recommended for use with Per Unit Entries.

10. Click OK. The example below shows a negative Per Unit Entry used to offset an overpayment of a Per Unit Entry from a prior pay period. The negative value on 8/8/13 will be transferred to payroll and deducted from the employee's final gross pay.

Deduct Used Benefits from AccrualBalances

As part of the InfiniTime Accruals functionality, Other Hours can be deducted from specific Accrual Buckets when hours are inserted for employees. Supervisors, Payroll Clerks, and InfiniTime Administrators may then run reports to show the exact dates employee's accrued hours in addition to the exact dates employee's used hours along with the final available balance. Additional details can be found regarding configuring Other Activity Types that Deduct in the Accrual Overview Section of this document. Related topics are provided below.

Vacation Time	Sick Time
Personal Time	Comp. Time

Related Topics:

Accruals Introduction

Basic Accruals Module Overview

Accruals Plus Module Overview

Other Activities That Deduct Tab

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Default Schedule Tab

The Default Schedule Tab can be used to configure the Default Schedule for multiple employees at a time. This is especially useful when multiple employees in different departments have the same schedule. Simply use the Employee Filter to specify the employees whose Default Schedule will be updated and use the Quick Schedule button to define a schedule. Clicking OK will assign the specified schedule to all employees designated by the Employee Filter.

Group Tab

The Group Tab can be used to configure Groups for multiple employees at a time. Simply use the Employee Filter to specify the employees whose Groups will be updated and use the Change button to select a group from each group level. Clicking OK will assign the specified schedule to all employees designated by the Employee Filter. Refer to Chapter 5 Employee Setup - Employee Update Form - Groups for more information on the use and configuration of groups.

Note: A group description must be specified in order for the group assigned to the employee to be altered.

For Example:

The image below shows a blank group description. In this case, a group description has not yet been specified.

The Image below shows a filled group description. In this case, a group description has been specified and the Phoenix group will be assigned to all employees specified by the Employee Filter.